By Mark Squibb/April 28, 2022
The City’s receipt of just one bid for a Summit Centre fitness equipment maintenance contract led to a discussion on whether City employees can do the work themselves.
Councillor Chelsea Lane brought forward a recommendation from the Community Development Committee to award the contract for the preventative maintenance program, including comprehensive inspection, cleaning and lubrication of all fitness equipment at the Summit Centre, to Spartan Fitness for three years for a bid of $43,200.
The equipment will be served on a quarterly basis at a cost of $14,400 annually ($110 hourly). Included in the contract is an option to extend the services for a fourth year.
“Due to the limited availability of fitness equipment service providers locally, one bid only was received,” Lane noted.
Councillor Jim Locke, who said that council is increasingly receiving sole bids on different contracts, asked Director of Community Development Jason Collins if, based on past contracts, he was satisfied the City was getting a “good bang for the buck.”
Collins said the price was comparable to prices quoted in years past, and that it was only slightly higher than quotes of years gone by (a difference of several hundred dollars per year, he said.)
Locke said he was satisfied with the quote so long as it was comparable to years past.
Mayor Dave Aker, who noted that if you crunched the numbers, the quote worked out to about three hours of work per week, asked if City staff could do it themselves.
Collins said that staff do some of the cleaning and maintenance, but not the more technical aspects of the work.
“Staff are there, and work alongside the experts,” said Collins.
Aker said he was by no means going to hold up the contract, but did inquire further as to whether staff could do more of the work, rather than the City having to contract it out, and get the same result.
“If I can answer it this way, over the years, our staff have been doing more,” said Collins. “Because we’ve been consciously looking at this. But we still feel that experts are best to handle some of the tasks that are required, certainly in regard to the preventative maintenance.”
Councillor Mark Rice inquired as to what equipment is serviced under the contract, and Collins said that ‘essentially everything with moving parts’ is included.
Councillor Bill Antle added that staff at the Centre say the contract is well worth it in terms of equipment longevity and function.
“For the money that we’re spending, it’s saving us money in the long run because we’re getting more and more use out of these machines,” said Antle.
The motion to award the contract passed unanimously.